How to connect iFOLIO Cloud + Acuity Scheduling
Zapier lets you send info between iFOLIO Cloud and Acuity Scheduling automatically—no code required.
About Acuity Scheduling
Easy online appointment scheduling software. Save time by having clients book appointments, complete custom intake forms, and pay in advance 24/7 anywhere in the world.
This integration automatically sends out one of your published iFOLIOs when a new appointment is booked in Acuity Scheduling. You can customize the share message in Zapier or search for one of your saved share messages.
Step 1: Acuity --> iFOLIO share
Navigate to https://zapier.com/apps/ifolio-cloud/integrations and scroll down to Popular ways to use iFOLIO Cloud.
You are looking for Send iFOLIOs for new appointments in Acuity Scheduling. Then click Try it on the far right.
Step 2: Configuring your trigger step
You will then be taken to the Zapier editor and prompted to log in with your Acuity account. Follow the instructions to connect your account. You should be returned to the Zapier Editor once your connection is made and can continue with the set up.
Click on Test trigger, to have Zapier find a recent registrant in your account. Once you have a successful test event, click continue to keep setting up your Zap.
Step 3: Configuring your action step
Follow the instructions to locate your iFOLIO API Key and connect your account*.
Once your account is connected click continue and you should be in the ‘Set up Action’ portion of your action. At this point, some fields may already be configured for you. You will need to select the User who owns the iFOLIO you wish to send. The dropdown will populate with all users you have access to. Once you select a user, you can select the published iFolio you wish to send.
*You may have to contact your account manager to access your API key.
Step 4: Setting up actions
Once your account is connected click continue and you should be in the Set up Action portion of your action.
At this point, some fields are already configured for you. You will need to select the User who owns the iFOLIO you wish to send. The dropdown will populate with all users you have access to.
Once you select a user, you can select the published iFOLIO you wish to send. If you are gathering the phone number from your Calendly form, you can insert that as well and an email and sms message will be sent.
Step 5a: Message Type
Lastly, select the Message and Signature you wish to send. You can use your default share message, search for a specific message by name, or create a custom one in Zapier!
You can add / edit the share message under Share Settings on iFOLIO dashboard.
Step 5b: Signature
For signatures, you can use your default signature or create a custom one from in Zapier.
You can edit your default signature on the Share Settings of iFOLIO dashboard.
Step 6: Testing your Zap
Once all your fields are configured, you can test your action step (we recommend only testing if you are the one you are sending it too!) and turn on your Zap!
You're all set!
So, now you have linked your Acuity Scheduling account and successfully tested your trigger. It’s time to give yourself a high-five and keep trucking along.
Once you turn on your Zap, Zapier will automatically share your iFOLIO every time a new appointment is booked.
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