How to connect iFOLIO Cloud + Calendly

Zapier lets you send info between iFOLIO Cloud and Calendly automatically—no code required.


About Calendly

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

This integration automatically sends your digital business card in iFOLIO Cloud to the prospect who booked with you in Calendly. You can build a custom share message in Zapier, or search for one of your share messages by name.

Step 1: Calendly --> iFOLIO share

Navigate to and scroll down to Popular ways to use iFOLIO Cloud.

You are looking for Send iFOLIO Cloud digital business cards to new Calendly invitees. Then click Try it on the far right.


Step 2: Configuring your trigger step

You will then be taken to the Zapier editor and prompted to log in with your Calendly account. 

Note ~ you’ll need to be on Premium or Pro Calendly subscription to link to Zapier.

Follow the instructions to locate your Calendly API Key and connect your account. You should be returned to the Zapier Editor once your connection is made and can continue with the set up.


Step 3: Configuring your action step

Now it’s time to configure the action aka iFOLIO share!

Follow the instructions to locate your iFOLIO API Key and connect your account. Note ~ only managers have access to API Keys so ask your manager or to get the key.

Click Yes, Continue. Now you should be in the set up action portion of your action. Some fields should already be configured for you.


Step 4: Setting up actions

First, you need to select the user who owns the iFOLIO you want to send. So, if John wants to send his digital biz card, he will scroll down to find John Doe.

Once you select the user, select the published iFOLIO you wish to send. If you are gathering the phone number from your Calendly form, you can insert that as well and an email and sms message will be sent.


Step 5a: Message Type


Lastly, select the Message and Signature you wish to send. You can use your default share message, search for a specific message by name, or create a custom one in Zapier!

You can add / edit the share message under Share Settings on iFOLIO dashboard.

Step 5b: Signature


For signatures, you can use your default signature or create a custom one in Zapier.

You can edit your default signature on the Share Settings of iFOLIO dashboard.

Step 6: Testing your Zap

Once all your fields are configured, you can test your action step (we recommend only testing if you are the one you are sending it too!) and turn on your Zap!

Don’t move forward until you have had a successful test!


You're all set!

So, now you have linked your Calendly account and successfully tested your trigger. It’s time to give yourself a high-five and keep trucking along.

Once you turn on your Zap, Zapier will automatically share your iFOLIO digital business card every time there is a new Calendly invitee created.


Other Ways to Integrate iFOLIO + Zapier


iFOLIO + Slack

Make every member of your organization feel welcome! Automate onboarding with 2-way communication. This integration will deliver a welcome iFOLIO with everything they need to know when a new user is added in Slack.


iFOLIO + Zoom

Your Zoom webinar registrants are some of your best new prospects, and you want to make sure you're following up with them immediately. This integration helps you do just that, automatically sharing any one of your published iFOLIOs to Zoom webinar registrants, as soon as they're created.


iFOLIO + Calendly

This integration automatically sends your digital business card in iFOLIO Cloud to the prospect who booked with you in Calendly.


iFOLIO + Docusign

Need to provide additional information along with your contracts? Activate this Zap to automatically share one of your published iFOLIOs whenever your envelope recipients sign a DocuSign agreement. Whether you're providing additional instructions or just saying thanks, this integration improves customer experience and makes work easier for you.


iFOLIO + Google Ads

It's important to engage with inbound leads while your brand is still top of mind to the customer. With this integration, you can make sure that no leads fall through the cracks in the digital noise. Automate an iFOLIO share to new Google Ads leads, so you never miss out on a hot opportunity again.


iFOLIO + Hubspot

Welcome new contacts with this iFOLIO and HubSpot automation. Send an iFOLIO digital portfolio via text message when someone submits a HubSpot form. Whether they’re a new lead, or a subscriber, this integration streamlines your customer engagement process and provides a delightful customer experience with your brand.


iFOLIO + MailChimp

Welcome new Mailchimp subscribers with this automation. When a new subscriber is added in Mailchimp, they will automatically receive an iFOLIO portfolio with your customized messaging. Whether you are confirming or welcoming new subscribers, this integration can save time and provide a personalized, cutting-edge customer experience.

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